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JOURNAL
BOARD OF PUBLIC WORKS

Wednesday, September 28, 2016

10:00 AM

Edward R. Roybal BPW Session Room

Room 350 City Hall

200 North Spring Street

Los Angeles, California 90012

Members:Kevin James, President
Heather Marie Repenning, Vice President
Michael R. Davis
Joel F. Jacinto

Vacant


(Fernando Campos, Executive Officer 213-978-0261)

Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on BPW website at: http://bpw.lacity.org/

BPW meetings can be listened to by dialing:

213-621-CITY (Metro), 818-904-9450 (Valley),

310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

Live audio on-line at https://www.lacity.org/city-government/elected-official-offices/city-council/council-and-committee-meetings?laCategory=1817

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m.



PUBLIC INPUT AT BOARD MEETINGS:


An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the public comment period.


The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to two (2) minutes per person for a cumulative total of up to ten (10) minutes.


Members of the public who wish to speak under public comments or on any item are required to complete a speaker card for each item they wish to address, and present the completed card(s) to the Executive Officer prior to the time the item is announced by the Chair. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.


VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.


Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.


The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.








PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction

DISPOSITION: NO PUBLIC COMMENTARY

NEIGHBORHOOD COUNCIL COMMENTS

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).

DISPOSITION: NO COMMENTARY

APPROVAL OF THE MINUTES FROM
FRIDAY, SEPTEMBER 9, 2016 APPROVEDAPPROVAL OF MINUTES

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS

AGENDA ITEMS

BIDS
BPW-2016-0276(1)

BIDS – 10:00 A.M.

Bids will be received at 10:00 a.m. for the following Public Works projects:

 

  1. For the Secondary Sewer Renewal Program (SSRP) N09 Lorena Street & Whittier Boulevard (W.O. SZC12914)

Estimate: $2,767,900 (CD 14)

DISPOSITION: BIDS RECEIVED, OPENED AND DECLARED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James, Vacant (4); Absent: Repenning(1)
BUREAU OF SANITATION
BPW-2016-0277(2)
CD all

Recommending the Board authorize the Director of the Bureau of Sanitation (LASAN) or his designee to issue Amendment No. 2 to the existing Task Order Solicitation (TOS) SN-29 to ARCADIS U.S., Inc. (Arcadis), for the development of the Clean Water Campus Building, increasing the total budget authority from $355,000 to $830,000 (including 16% contingency) in order to fund two (2) items of additional work for this contract, a geotechnical study of the project site and a California Environmental Quality Act (CEQA) environmental impact study. The overall term of engagement for TOS SN-29 is two (2) years from the issuance date of the original Notice to Proceed. 

 

(C-124333, W.O. SZW00094)

DISPOSITION: REPORT ADOPTED, FORTHWITH

 



MOVED: Kevin James
SECONDED: Joel Jacinto

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BUREAU OF STREET SERVICES
BPW-2016-0278(3)
CD 4

TREE REMOVAL - 2450 NORTH SUMMITRIDGE DRIVE

 

Recommending the Board:

 

  1. CERTIFY the Board has reviewed and considered the information in the Mitigated Negative Declaration (ENV 2015-2911-MND) and find the information contained therein appropriately addresses the requested tree removals;

  2. FIND that none of the exceptions to the use of the categorical exemption as set forth in Section 15300.2 of the California Environmental Quality Act (CEQA) Guidelines apply;

  3. SPECIFY that the Bureau of Street Services (Bureau), Urban Forestry Division, located at 1149 South Broadway, is custodian of the documents of other material that constitute the record of proceedings upon which the Board's decision is based; and

  4. APPROVE the request for a fee tree removal permit for four Coast Live Oak trees due to new construction of a new two story single family residence.  Tree replacements are required.

DISPOSITION: REPORT ADOPTED - SUBJECT TO CONDITIONS, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0291(4)
CD 11

TREE REMOVAL PERMIT DENIAL - 12303 AND 12307 WEST GORHAM AVENUE

 

Recommending the Board review and deny this request for a no-fee tree permit to remove two Mexican Fan Palms and one Western Juniper tree for street widening and to clear condition 4.,c.ii. for Parcel Map AA-2014-0837.

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
JOINT REPORT(S)
BPW-2016-0279(5)
BCA + BOE
CD 1, 2, 4, 9, 13, 14

 

 

Recommending the Board add the Department of Public Works Project Labor Agreement to the Secondary Sewer Renewal Program (SSRP) P17 Cypress Avenue and Division Street project.

 

(W.O. SZC12536)

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Joel Jacinto
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0280(6)
BCA + BOE
CD 1, 2, 4, 9, 13, 14

 

 

Recommending the Board add the Department of Public Works Project Labor Agreement to the Secondary Sewer Renewal Program (SSRP) Difficult to Access Reaches (DAR) 03 Northeast Los Angeles: Eagle Rock, Los Feliz, and Griffith Park project.

 

(W.O. SZC12813)

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0281(7)
BOE + BCA
CD 6

CONTRACT AWARD - DONALD C. TILLMAN (DCT) - GRIT CHAMBER FLUSH SYSTEM (CIP-6197)

 

Recommending the Board:

 

  1. DECLARE Metro Builders & Engineers Group, Ltd. (Metro), apparent first low bidder, to be ineligible for the award of this project, as discussed in this report;

  2. RECEIVE and file Transmittal No. 2;

  3. DECLARE Kiewit Infrastructure West Co. (Kiewit), apparent second low bidder, to be the lowest responsive, responsible bidder, and award them a contract for this project for $1,089,000; and

  4. AUTHORIZE the President or two members of the Board of Public Works (Board) to execute the contract after approval as-to-form has been obtained from the City Attorney.

 

(W.O. SZD11257, Communication No. 121991)

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Joel Jacinto
SECONDED: Kevin James

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0275(8)
BOS + BCA
CD all

Recommending the Board authorize the Bureau of Sanitation to exercise the month-to-month renewal option contained in Personal Services Contract with Bigbelly Solar, Inc. to a maximum of six months to continue the testing of the Smart Waste and Recycling System Pilot Program. All terms and conditions shall remain in effect. The total contract cost ceiling remains unchanged at $120,000.

 

(C-126377, ref: JT #1 BOS BCA 06-12-2015)

DISPOSITION: REPORT ADOPTED, FORTHWITH

 



MOVED: Joel Jacinto
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0282(9)
BOE + BCA + BSS
CD 5, 10, 11

Recommending the Board authorize the City Engineer, as chair of the Major Transit and Transportation Construction Impact Area Traffic Management Committee (TCTMC), to effectuate the relinquishment of the Impact Area “P” and the Streets of Significance (SOS) for the Exposition Light Rail Transit Phase 2 Project.

 

(W.O. E1906963)

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Michael Davis
SECONDED: Kevin James

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0195(10)
BCA + BOE
ADVISEMENT #1
CD 9

CONTRACT ACCEPTANCE - ESTELLE VAN METER MULTIPURPOSE CENTER REHABILITATION

 

Recommending the Board:

 

  1. Accept this contract;

  2. Assess AMG & Associates, Inc. (AMG) with a penalty in the amount of $14,600.00 for the unauthorized subcontractor substitutions of one (1) bid-listed WBE subcontractor, two (2) bid-listed OBE subcontractors, and one (1) substitute OBE subcontractor;

  3. Do not assess AMG with a penalty in the amount of $7,400.00 for the unauthorized subcontractor substitutions of two (2) bid-listed OBE subcontractors for the reasons discussed in this report; and

  4. Instruct the Director, Office of Accounting, to disencumber the recommended City penalty in the amount of $10,000.00 from the project fund and collect the remaining funds in the amount of $4,600.00 from AMG.

 

(W.O. E1907244, CONTINUED FROM 09-19-2016, ORIGINAL BOARD DATE 08-29-2016)

DISPOSITION: Continue

 

Continued to Wednesday, October 12, 2016




Absent: Repenning(1)
MOTION(S)
BPW-2016-0283(11)

AFE - SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/ DBA SOUTH COAST AQMD

 

Office of Accounting and Bureau of Sanitation, requesting Board approval and execution of Authority for Expenditure (AFE) in the amount of $50,000 to encumber funds for Southern California Air Quality Management District (SCAQMD) fees and related expenses for fiscal year 2016-17 (July 1, 2016 through June 30, 2017). 

 

(AE 17760649M)

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Joel Jacinto

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0284(12)

AFE - SOUTHERN CALIFORNIA EDISON COMPANY

 

Office of Accounting and Bureau of Sanitation, requesting Board approval and execution of Authority for Expenditure (AFE) in the amount of $110,000 to encumber funds to pay for electrical services at Bureau of Sanitation Air Scrubbers and Flow Monitoring Stations located in Culver City, California. Bureau of Sanitation is responsible for electrical utility charges incurred by the operation of these facilities for fiscal year 2016-17 (July 1, 2016 through June 30, 2017)

 

(AE 17760651M)

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Joel Jacinto
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0285(13)

AFE - STATE WATER RESOURCES CONTROL BOARD SWRCB ACCOUNTING / AFRS

 

Office of Accounting and Bureau of Sanitation, requesting Board approval and execution of Authority for Expenditure (AFE) in the amount of $130,000 to encumber funds to pay for the annual waste discharge fee as required by the State of California - State Water Resources Control Board, a state regulatory agency (per California Water Code Section 13260). Annual Permit is required in order to discharge the processed wastewater produced by the Terminal Island Water Reclamation Plant. This authority is required for July 1, 2016 through June 30, 2017. 

 

(AE 17760655M)

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0286(14)

AFE - STATE WATER RESOURCES CONTROL BOARD SWRCB ACCOUNTING OFFICE

 

Office of Accounting and Bureau of Sanitation, requesting Board approval and execution of Authority for Expenditure (AFE) in the amount of $561,740 to encumber funds to pay annual National Pollutant Discharge Elimination System permit fees, as required by the California State Water Resources Control Board under the authority of California Water Code Section 13260. An increase of approximately 8% over the fiscal year 2015-16 fee of $520,633 is anticipated. Total anticipated fees for fiscal year 2016-17 are $561,740. This authority is requested for the period of July 1, 2016 through June 30, 2017.

 

(AE 17760694M)

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
BPW-2016-0289(15)
CD 4

Bureau of Engineering, recommending the Board approve an additional $9,016.37, authorize a revised construction budget of $931,306.23, and authorize the execution of a Revised Construction Order for the 8619 Appian Way Emergency Washout Repair Project,  to Hayward Baker, Inc. for a not-to-exceed amount of $931,306.23.

 

(W.O. E1907973, C.F. 16-0045)

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Joel Jacinto

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)
ADMINISTRATIVE ITEM(S)
BPW-2016-0290(16)

Specifications submitted for Board adoption and authorization to advertise for the Invitation of Bids:

 

CD 1

For Albion Riverside Park Project

Work Order No.: EW40060F, E1907621

Estimate: $13,722,000

Bid Receipt Date: Wednesday, November 9, 2016

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Joel Jacinto

Ayes: Davis, Jacinto, James (3); Absent: Repenning(1)

BPW - September 28, 2016

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