FRIDAY, APRIL 5, 2019

Certificate of Recognition - Jan Abrams 

- Japanese Garden Advisory Committee  

BIDS - 10:00 A.M.

Bids will be received at 10:00 a.m. for the following Public Works projects:

1. For the Westwood Neighborhood Greenway Project

W.O. EW40071F

Estimate: $2,909,795

CD 5

TASK ORDER SOLICITATION SN-29 AMENDMENT NO. 6 - ARCADIS U.S. INC.

Recommending the Board: 

1. AUTHORIZE the Director of LA Sanitation and Environment (LASAN) or his designee to issue Amendment No. 6 to Task Order Solicitation (TOS) SN-29 to Arcadis U.S., Inc., increasing the budget from $830,000 to $4,470,670 (including a 10% contingency) and extending the term of engagement to July 22, 2019, for continuing the development of the Clean Water Campus, including evaluating financial benefits of entering into a partnership between the City of Los Angeles and Goodwill Southern California Industries; and
   
   
2.  CONTINGENT upon approval by the Board of Public Works of the five-year renewal of the parent on-call contract as authorized by CF-13-0949-S1, authorize the Director of LASAN or his designee to extend this TOS to December 31, 2022.

(C-124333)

PUBLIC WORKS TRUST FUND $10,000,000 LOAN - DEPARTMENT OF WATER AND POWER ELECTRICITY PAYMENTS

Recommending the Board of Public Works, subject to approval by the Los Angeles City Council and Mayor:

1. FIND that the loan proceeds will be deposited into an interest bearing fund (Street Lighting Maintenance Assessment Fund No, 347), which transfers said interest earned to the City's General Fund similar to that of the Public Works Trust Fund No. 834;
   
   
2. APPROVE the waiver of interest assessment;
   
   
3. AUTHORIZE a $10,000,000 loan from the Public Works Trust Fund (Fund No. 834/Dept. 50), payable by the Street Lighting Maintenance Assessment Fund (Fund 347/Dept. 84), to front fund overdue energy payments due to the Department of Water and Power and finalize negotiated credit due to the Bureau of Street Lighting from energy overcharges in previous years, which shall be repaid within four (4) years;
   
   
4. AUTHORIZE the Board of Public Works, Director of Accounting to (a) transfer $10,000,000 from available funds within the Public Works Trust Fund (Fund No. 834/Dept. 50) to the Street Lighting Maintenance Assessment Fund (Fund 347/Dept. 84/Account TBD), and (b) appropriate said amount to make immediate payment to the Department of Water and Power;
   
   
5. AUTHORIZE reimbursement of loan payments up to $10,000,000 from collected assessment district property taxes, transferred from the Los Angeles County Assessor's Office and deposited into the Street Lighting Maintenance Assessment Fund (Fund 347/Dept. 84), to the Public Works Trust Fund (Fund 834/Dept. 50) in four (4) annual repayment installments commencing in Fiscal Year 2020 and ending in Fiscal Year 2023; and
   
   
6. AUTHORIZE the Director of Street Lighting or Board of Public Works, Executive Officer, or designees, to request and make any technical or accounting corrections as necessary to effectuate the intent of the Mayor and City Council.

FINANCIAL STATUS REPORT OF THE PUBLIC WORKS TRUST FUND FOR FISCAL YEAR END JUNE 30, 2018

Recommending the Board, subject to the Los Angeles City Council and Mayoral approval:

1. RECEIVE AND FILE the Public Works Trust Fund (PWTF) Number 834 Financial Status Report for Fiscal Year End (FYE) June 30, 2018; 
   
   
2. REAFFIRM the Board of Public Works’ prior recommendation to (a) assess and collect interest on PWTF loans approved on or after July 1, 2017 when loan proceeds are distributed to a fund where interest is earned and not transferred to the City’s General Fund; and (b) authorize the Board of Public Works, Director of Accounting to charge and collect interest on any outstanding PWTF loan balance at the rate that the Office of Finance allocates to the general pool investments, including authority to transfer annually the interest collected from the PWTF to the General Fund; 
   
   
3. APPROVE existing loan approval process in concept form, including sunset loan approval provision that would terminate a PWTF loan approval at 365 days from the City Council approved date when any loan proceeds have not been distributed for its approved purpose to allow other shovel-ready projects in need of temporary front funding to start construction, including a moratorium provision to disallow loan re-application consideration for the same project within 180 days of loan approval forfeiture; 
   
   
4. APPROVE the PWTF Nexus Study Rules and Guidelines as referenced in CF No. 18-0394; and 
   
   
5. REQUEST the Executive Officer and Fund Manager to report back to Board and City Council within 120 days on the development of a cash flow model and formal lending guidelines and approval process, with potential opportunity to increase outstanding loan-to-balance ratio, in alignment with Council’s instruction.

(CF 16-0393-S1)

CONTRACT AWARD - MAIN STREET IMPROVEMENTS - MARTIN LUTHER KING JR. BOULEVARD TO IMPERIAL HIGHWAY

Recommending the Board: 

1. DECLARE Sully-Miller Contracting Co. (Sully-Miller), first low bidder, to be the lowest responsive, responsible bidder, and award Sully-Miller a contract for this project for the Total Base Amount of $8,674,000.00; 
   
   
2. RECEIVE and file Transmittal No. 2, as discussed in this report; and 
   
   
3. AUTHORIZE the President or two members of the Board of Public Works (Board) to execute the contract after approval as-to-form has been obtained from the City Attorney. 

CONTRACT AWARD - DONALD C. TILLMAN WATER RECLAMATION PLANT (DCTWRP) UNDERGROUND HIGH PRESSURE EFFLUENT (HPE)/LOW PRESSURE EFFLUENT (LPE) VALVES REPLACEMENT PROJECT

Recommending the Board:

1. DECLARE Environmental Construction, Inc. (ECI), first low bidder, to be non-responsive, as discussed in this report;
   
   
2. DECLARE PPC Construction, Inc. (PPC), second low bidder, to be the lowest responsive, responsible bidder, and award PPC a contract for this project for $1,680,000.00; and
   
   
3. AUTHORIZE the President or two members of the Board of Public Works (Board) to execute the contract after approval as to form has been obtained from the City Attorney.

(W.O. SZD11331)

REMOVAL OF UNCOLLECTIBLE ACCOUNT RECEIVABLE BALANCES OF LESS THAN $5,000 OWED BY INDUSTRIAL USERS

Recommending the Board: 

1. APPROVE and FORWARD this report to the Collections Board of Review requesting to authorize the Director of LA Sanitation (LASAN) and the Director of the Office of Accounting to administratively remove, from their account receivables and other City records, the delinquent industrial wastewater fee balances that are less than $5,000, older than three years, and owed by Industrial Users with inactive industrial wastewater permits, as listed in the Transmittal for a total of $263,689.49.

PERSONAL SERVICES CONTRACT- PACIFIC SEWER MAINTENANCE CORP.

Recommending the Board: 

1. APPROVE and forward this report with the transmittals to the Mayor and the City Council, with the request that the Board of Public Works (Board) be authorized to execute a personal services contract with Pacific Sewer Maintenance Corp. to provide sewer chemical root control treatment. The contract ceiling has been established at $15,000,000 for a five (5) year term;
   
   
2. UPON the Mayor’s and Council’s authorization, the president or two members of the Board will execute the contract; and
   
   
3. RETURN the executed contracts to LA Sanitation and Environment (LASAN) for further processing.

Change Order issued (Policy #793) Update

-All Bureaus