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SPECIAL MEETING

JOURNAL
BOARD OF PUBLIC WORKS


Tuesday, April 28, 2020

10:00 AM



Edward R. Royal BPW Session Room
Room 350 City Hall
200 North Spring Street
Los Angeles, California 90012

Members:Kevin James, President
Aura Garcia , Vice President
Dr. Michael R. Davis, Pres. Pro-Tem
Jessica M. Caloza
M. Teresa Villegas

(Dr. Fernando Campos, Executive Officer 213-978-0261)
Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing:
213-621-CITY (Metro), 818-904-9450 (Valley),
310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or
Live audio on-line at https://www.lacity.org/your-government/departments-commissions/boards-and-commissions/board-public-works-meetings

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m.


PUBLIC INPUT AT BOARD MEETINGS:

In conformity with the Governor's Executive Order N-29-20 (March 17, 2020) and due to concerns over COVID-19, the Board meeting will be conducted entirely telephonically.

Members of the public who wish to offer public comment to the Board should submit written comments via Google form at https://bit.ly/DPWCommentForm or call +1 669 900 6833 and use Meeting ID No. 963 9684 1245. Press # again when prompted for participant ID.

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.

The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.


NOTICE TO PAID REPRESENTATIVES:

If you are compensated to monitor, attend, or speak at this meeting, City law may require you to register as a lobbyist and report your activity. See Los Angeles Municipal Code 48.01 et seq. More information is available at ethics.lacity.org/lobbying. For assistance, please contact the Ethics Commission at (213) 978-1960 or ethics.commission@lacity.org.

PUBLIC COMMENTS

NO PUBLIC COMMENTARY

NEIGHBORHOOD COUNCIL COMMENTS

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).

DISPOSITION:

NO COMMENTARY

AGENDA ITEMS

APPROVAL OF MINUTES FROM
(1)

TUESDAY, APRIL 14, 2020 APPROVED - MOVED BY COMMISSIONER JAMES, SECONDED BY COMMISSIONER VILLEGAS.

 

FRIDAY,  APRIL 17, 2020 APPROVED - MOVED BY COMMISSIONER JAMES, SECONDED BY COMMISSIONER VILLEGAS.

 

DISPOSITION: APPROVED (ALL AYES)

 

 

ASSESSMENT HEARING(S)
BPW-2020-0285(2)
CD 3

ASSESSMENT HEARING #1

 

Amigo Avenue and Bassett Street No. 1

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 19-0900-S127)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0286(3)
CD 14

ASSESSMENT HEARING #2

 

Ridgeview Avenue and Ellenwood Drive

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 19-0900-S128)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0287(4)
CD 2

ASSESSMENT HEARING #3

 

Chandler Boulevard and Irvine Avenue

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 20-0900-S3)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0288(5)
CD 14

ASSESSMENT HEARING #4

 

Colorado Boulevard Improvement No. 1 (Reballot)

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 20-0900-S4)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0289(6)
CD 6

ASSESSMENT HEARING #5

 

Van Nuys Boulevard and Kittridge Street

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 20-0900-S13)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0290(7)
CD 8

ASSESSMENT HEARING #6

 

Gramercy Park

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 20-0900-S14)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0291(8)
CD 14

ASSESSMENT HEARING #7

 

Colorado Boulevard and Eagle Vista Drive

Street Lighting Maintenance Assessment District

- City Council Hearing May 5, 2020 (Council File No. 20-0900-S15)

 

 

DISPOSITION: NO PROTESTS - RECOMMEND COUNCIL CONFIRM PROPOSED ASSESSMENTS



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BUREAU OF CONTRACT ADMINISTRATION
BPW-2020-0292(9)
CD ALL

PRE-APPRENTICESHIP PROGRAM - GRAFFITI REMOVAL PROJECTS

 

Recommending the Board:

 

  1. ADOPT the Staff Proposals for Implementation of a Pre-apprenticeship Program for Graffiti Removal.

 

 

DISPOSITION:

CONTINUED TO TUESDAY, MAY 5, 2020



BUREAU OF ENGINEERING
BPW-2020-0293(10)
CD 14

TASK ORDER SOLICITATION (TOS) NO. 27L - MGE ENGINEERING, INC. - PRE-QUALIFIED ON-CALL CONSULTANTS LIST - MISSION ROAD, MYERS STREET, AND JESSE STREET IMPROVEMENT PROJECTS

 

Recommending the Board:

 

  1. AUTHORIZE the City Engineer to issue the task to MGE Engineering, Inc. from the Pre-Qualified On-Call Bridge/Civil Engineering and Other Design and Support Services Consultants List to provide design and support services for the Mission Road, Myers Street, and Jesse Street Improvement projects, as stated in TOS No. 27L, with a budget authority of $359,497, which includes contingency.

 

(W.O. E700234F, E700237F, C-134469)

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0294(11)
CD 1

SUPPLEMENTAL AGREEMENT CHANGE ORDER NO. 22 AND REVISED CONSTRUCTION BUDGET - UNITED ENGINEERING AND CONSTRUCTION, INC. - NORTH SPRING STREET VIADUCT WIDENING AND REHABILITATION PROJECT PHASE 2

 

Recommending the Board:

 

  1. APPROVE $375,000 in additional contingency and a revised construction budget of $2,707,470 for the North Spring Street Viaduct Widening and Rehabilitation Project Phase 2; and

  2. AUTHORIZE the City Engineer to issue Supplemental Agreement Change Order No. 22 to United Engineering and Construction, Inc. for a not-to-exceed amount of $250,000 for the project to brace the existing east shared property wall in place.

 

(W.O. E700304F, C-131885)

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Jessica Caloza

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0295(12)
CD 1,13

REVISED TASK ODER SOLICITATION (TOS) NO. 43 AND BUDGET INCREASE - STUDIO PALI FEKETE ARCHITECTS - TAYLOR YARD BIKEWAY/PEDESTRIAN BRIDGE OVER THE LOS ANGELES RIVER PROJECT

 

Recommending the Board:

 

  1. AUTHORIZE the City Engineer to issue a revision of the TOS No. 43 to Studio Pali Fekete Architects, increasing the budget authority from $505,407 to $705,407, for design and construction administration services during construction; and

  2. AUTHORIZE the City Engineer to revise Table 4 and Table 5 as noted below from the approved Board Report No. 1 adopted on December 19, 2018.

 

(W.O E1907487, C-124802)

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Jessica Caloza

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BUREAU OF SANITATION
BPW-2020-0296(13)
CD ALL

ANNUAL  NOTICE  OF  SIGNIFICANT  NONCOMPLIANT  INDUSTRIAL USERS - CALENDAR YEAR 2019

 

Recommending the Board:

 

  1. APPROVE publication of the 2019 Public Notice of Significant Noncompliant Industrial Users (SNIU); and

  2. INSTRUCT the Bureau of Sanitation to publish the 2019 Public Notice of SNIUs in a newspaper(s) of general circulation that provides meaningful public notice within the jurisdiction(s) served by the City of Los Angeles. 

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0297(14)
CD ALL

TASK ORDER SOLICITATION (TOS) NO. 108 - TETRA TECH, INC.

 

Recommending the Board:

 

  1. AUTHORIZE the Director of the Bureau of Sanitation or his designee to award TOS SN-108 to Tetra Tech, Inc. from the On-Call Consultant list to provide technical support for data management and analysis tools;

  2. APPROVE a total budget of $700,000 (including 10% contingency), to fund the following services: database development; create data analysis and reporting tools; and support for real-time monitoring systems to fulfill Bureau of Sanitation's water quality monitoring requirements; and

  3. APPROVE the term of engagement to August 31, 2022.

 

(W.O. SWQDMGMT, C-124331)

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0298(15)
CD 11

PURCHASE ORDERS HYPERION MEMBRANE BIOREACTOR PILOT FACILITY PROJECT

 

Recommending the Board:

 

  1. AUTHORIZE the Director of the Bureau of Sanitation to request the General Services Department to solicit quotes and issue purchase orders for the procurement and installation of equipment of the Membrane Bioreactor Pilot Facility Project at the Hyperion Water Reclamation Plant at a cost not to exceed $16,010,000.

 

(W.O. SZH11926)

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0311(16)
CD ALL

ADDENDUM TO SETTLEMENT AGREEMENT - HYPERION WATER RECLAMATION PLANT

 

Recommending the Board:

 

Authorize the Director of the Bureau of Sanitation or his designee to:

 

  1. APPROVE and EXECUTE the Addendum to Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order No. R4-2017-0199

 

 

DISPOSITION: REPORT ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BUREAU OF STREET SERVICES
BPW-2020-0299(17)
CD 3

TREE REMOVAL - 6109 NORTH DE SOTO AVENUE

 

Recommending the Board: 

 

  1. FIND under the California Public Resources Code, Section 21166 and the State's Environmental Quality Act (CEQA) Guidelines Section 15162, on the basis of substantial evidence contained in the whole record, that since the City's prior certification of Environmental Impact Report (EIR) Case No. No. ENV-2008-3471-EIR there have been no changes to the Project, changes with respect to the circumstances under which the Project is being undertaken, or new information of substantial importance concerning the Project, which cause new significant environmental effects or a substantial increase in the severity of previously identified significant effects, and therefore no subsequent EIR, supplemental EIR,or other analysis is required for the project;

  2. SPECIFY that the Bureau of Street Services, Urban Forestry Division located at 1149 South Broadway, is custodian of the documents or other material that constitute the record of proceedings upon which the Board's decision is based; and

  3. APPROVE the request for a fee tree removal permit to remove four trees which include three Modesto Ash (Fraxinus Velutina) trees and one Tulip (Liriodendron Tulipifera) tree. Tree replacements are required.

 

 

DISPOSITION: REPORT ADOPTED - SUBJECT TO CONDITIONS, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0300(18)
CD 10,11,14

TREE REMOVAL - BID PACKAGE 57 - CITYWIDE SIDEWALK REPAIR PROGRAM

 

Recommending the Board: 

 

  1. FIND that the tree removal classifies as operation, repair, maintenance or minor alteration of existing street, sidewalk, and gutter, involving negligible or no expansion of use beyond that previously existing; and does not involve the removal of a scenic resource; that the action is exempt under Article Ill, Section 1, Class 1, Category 3 (existing facilities - sidewalk repair or maintenance) of the City of Los Angeles Environmental Quality Act Guidelines (2002); and that none of the exceptions to the use of a categorical exemption as set forth in Section 15300.2 of the State CEQA Guidelines apply; and

  2. REVIEW and approve this tree removal permit request for the removal of five street trees which includes one Bottle (Brachychiton Populneus), one Shamel Ash (Fraxinus Uhdei) one Indian Laurel Fig (Ficus Microcarpa), and two Jacaranda (Jacaranda Mimosifolia) trees for the reconstruction of an off-grade sidewalk. Tree replacements are required.

 

 

DISPOSITION: REPORT ADOPTED - SUBJECT TO CONDITIONS, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0301(19)
CD 2,6,7

BID EXTENSION - WOODBRIDGE STREET FROM LAUREL CANYON TO RADFORD 

 

Recommending the Board: 

 

  1. GRANT an extension of the bid date from May 13, 2020 to May 26, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0302(20)
CD 8,9,10,11, 15

BID EXTENSION - LANDSCAPE MAINTENANCE OF MEDIAN ISLANDS AT SPECIFIC LOCATIONS - BAY HARBOR

 

Recommending the Board:

 

  1. GRANT an extension of the bid date from May 6, 2020 to May 19, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Michael Davis
SECONDED: Kevin James

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0303(21)
CD 1,2,4,5,6, 7,13,14

BID EXTENSION - LANDSCAPE MAINTENANCE OF MEDIAN ISLAND AT SPECIFIC LOCATIONS - EAST VALLEY

 

Recommending the Board: 

 

  1. GRANT an extension of the bid date from May 6, 2020 to May 19, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0304(22)
CD 3,4,5,6,7 12

BID EXTENSION - LANDSCAPE MAINTENANCE OF MEDIAN ISLAND AT SPECIFIC LOCATIONS - WEST VALLEY

 

Recommending the Board: 

 

  1. GRANT an extension of the bid date from April 29, 2020 to May 5, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0305(23)
CD 1,4,5,8,9, 10,11,13,14

BID EXTENSION - LANDSCAPE MAINTENANCE OF MEDIAN ISLANDS AT SPECIFIC LOCATIONS - NORTH CENTRAL

 

Recommending the Board: 

 

  1. GRANT an extension of the bid date from April 29, 2020 to May 5, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Jessica Caloza
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0306(24)
CD 1,10,15

BID EXTENSION - 25TH STREET FROM TOBERMAN STREET TO HOOVER STREET

 

Recommending the Board: 

 

  1. GRANT an extension of the bid date from May 13, 2020 to May 26, 2020; and

  2. AUTHORIZE the Bureau of Streets Services to advise all prospective bidders of the Board's action by Addendum.

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
MOTION(S)
BPW-2020-0307(25)
CD 14

AFE - ECOLOGY AUTO PARTS, INC.

 

Bureau of Sanitation and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $341,464.40 to transport private hauler solid waste from Central Los Angeles Recycling & Transfer Station to designated sites as delegated solely by the city. Authorize the President or two members of the Board of Public Works to execute this service agreement.

 

(AE 2047R888M, Fund No. 47R - Central Los Angeles Recycling & Transfer Station, Dept No.50, Appropriation Unit 50S952)

 

 

DISPOSITION: APPROVED, FORTHWITH As Amended

*AMENDED TO MAKE SUBJECT TO MAYOR'S APPROVAL PER BELT TIGHTENING MEASURES ORDER



MOVED: M. Teresa Villegas
SECONDED: Kevin James

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0308(26)
CD ALL

AFE - USA WASTE OF CALIFORNIA, INC.
 
Bureau of Sanitation and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $24,900 to encumber funds to pay for recycling and/or disposal of inert & mixed inert materials, mixed & waste debris, white goods, bulky items, and construction and demolition materials at the USA Waste of California, Inc's Waste Management Downtown Diversion and East Valley Diversion facilities for services already rendered. Authorize the President or two members of the Board of Public Works to execute this proposed service agreement.
 
(AE 20508811M, Fund No 508 - Solid Waste Resource Revenue Fund, Dept No. 50, Appropriation Unit 50PX82)

 

 

DISPOSITION: APPROVED, FORTHWITH As Amended

*AMENDED TO MAKE SUBJECT TO MAYOR'S APPROVAL PER BELT TIGHTENING MEASURES ORDER



MOVED: Kevin James
SECONDED: Michael Davis

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
BPW-2020-0309(27)
CD 4,7,14,15

AFE - SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

 

Bureau of Sanitation and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $27,000 (New Adjusted amount of $45,000), an increase is needed to pay an Annual Emissions Report fee of $26,829.67 to South Coast Air Quality Management District for emissions related to composting and green waste processing at Lopez Canyon Green Waste Processing Facility. Authorize the President or two members of the Board of Public Works to execute this proposed service agreement.

 

(AE 20100603M, Fund No 100 - General Fund, Dept No. 82, Appropriation Unit 006020)

 

 

DISPOSITION: APPROVED, FORTHWITH As Amended

*AMENDED TO MAKE SUBJECT TO MAYOR'S APPROVAL PER BELT TIGHTENING MEASURES ORDER



MOVED: Kevin James
SECONDED: M. Teresa Villegas

Ayes: Garcia, Caloza, Davis, James, Villegas (5);
ADMINISTRATIVE ITEM(S)
BPW-2020-0310(28)
CD 8,10

Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids:

 

CD # 8, 10

 

Western Avenue Bus Stop and Pedestrian Improvement Project Federal Project No. CML-5006 (733)

Work Order No.: E1907573

Estimate: $781,580

Bid Receipt Date: June 2, 2020

 

 

DISPOSITION: ADOPTED, FORTHWITH



MOVED: Kevin James
SECONDED: M. Teresa Villegas

BPW - April 28, 2020

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