FRIDAY, MAY 7, 2021

Jewish American Heritage Month Celebration

Bids - 10:00 A.M.

Bids will be received at 10:00 a.m. for the following Public Works projects:

Traffic Light Synchronization Program - Phase 2 Package 2

W.O. E1908869

Estimate: $5,492,813

CD 1, 2, 3, 4, 5, 6, 8, 9, 10, 13, 14, 15

Valerio Street Lighting Improvement Community Development Block Grant

W.O. L1919743

Estimate: $361,193

CD 6

CHANGE ORDER NOS. 034, 037, 083 DEDUCTIVE CHANGE ORDER NO. 084 AND REVISED BUDGET - ROYAL CONSTRUCTION CORPORATION - MANCHESTER JR ARTS CENTER/VISION THEATRE PHASE NOS. 2, 3 AND 4 PROJECT

Recommending the Board:

1. AUTHORIZE $1,022,080.90 in additional construction contingency, totaling $5,092,305.45 in total construction contingency and approve a revised construction budget of $28,389,805.45 for the Manchester Jr Art Center/Vision Theatre Phase Nos. 2, 3 and 4 Project;
   
   
2. AUTHORIZE the City Engineer to issue Change Order No. 034 for the project to provide for the installation of a Solar Energy Photo Voltaic System with an estimated cost in  an amount not-to-exceed $800,000 and 90 days to the contract duration, Change Order No. 037 for the substitution of the auditorium batten hoist system with a net total cost of $157,797.15, with no contract time impact, and Change Order No. 083 for use of metal framing in lieu of concrete at the audience chamber/lounge area with a net total cost of $255,000, with no contract time impact;
   
   
3. AUTHORIZE the City Engineer to issue Deductive Change Order No. 084 in the amount of $245,500 (Fund No. 298/Department No. 50/Appropriation Unit No. [AUN] 50RTVT) resulting in a revised contract amount of $23,297,500;
   
   
4. APPROVE the reallocation of $45,500 to the additional construction contingency to be authorized by the Board. Reallocate the remainder of $200,000 to contingency for professional services under Task Order Solicitation (TOS) No. 106, increasing the TOS contingency authority;
   
   
5. AUTHORIZE the utilization of $176,580.90 Community Development Block Grant (CDBG) funds associated with Phase No. 1 to be added to the additional construction contingency for Phase Nos. 2, 3 and 4 of the project, subject to the 2020-2021 Fourth Construction Projects Report approved by the City Council (Council File No. 20-1021-S3); and
   
   
6. AUTHORIZE the revision of the funding table for the construction contract awarded by the Board to Royal Construction Corporation on February 5, 2018, which was revised by the Board Motion dated April 21, 2020.

(W.O. E170387F, C- 130883)

REVISED TASK ORDER SOLICITATION (TOS) NO. 01-012A AND BUDGET INCREASE - AECOM TECHNICAL SERVICES, INC. - FIRE STATION NO. 3 PROJECT

Recommending the Board:

1. AUTHORIZE the City Engineer to issue a revision of TOS No. 01-012A to AECOM Technical Services, Inc., increasing the budget authority from $127,456 to $234,656, including contingency, for semi-annual groundwater monitoring, reporting, a Vapor Intrusion Study, and development of a Remedial Action Plan for the Fire Station No. 3 Project. 

(W.O. E1903353, C-130606)

SOLE-SOURCE EQUIPMENT PROCUREMENT - LOS ANGELES GLENDALE WATER RECLAMATION PLANT  ADVANCED WATER PURIFICATION FACILITY - CAPITAL IMPROVEMENT PROJECT 4210

Recommending the Board:

1. AUTHORIZE the Director of the Bureau of Sanitation to sole-source the selection of 14 Rockwell Automation's Allen-Bradley ControlLogix Local Control Panels (LCP)/Programmable Logic Controllers (PLC) with PanelView Plus 7, four (4) Compact Logics 5230 with 15-inch Human Machine Interface (HMI) model 5310 screens, and one (1) Variable Frequency Drive (VFD), 21 Hydranautics ESPA Reverse Osmosis (RO) Membranes ESPA 2 LD Max, 12 Krohne Magnetic Flow Meters (KMFM), 22 Rotork Controls, Inc. (Rotork) actuators, three (3) Xylem (Xylem) Total Organic Carbon (TOC) analyzers, two (2) RealTech Ultraviolet Transmittance (UVT) Analyzers, 27 HACH Water Quality Analyzers, and 23 Watson Marlow Chemical Metering Pumps (WMCMP) for a total amount not-to-exceed $1,036,500 for the Los Angeles Glendale Water Reclamation Plant (LAGWRP) Advanced Water Purification Demonstration Facility (AWPDF) Capital Improvement Project (CIP) 4210;
   
   
2. AUTHORIZE the Director of the Bureau of Sanitation to sole-source the selection of seven (7) Fountain Supply Company's Superjets units for a total amount not-to-exceed $980,000 for the water features of the LAGWRP AWPDF CIP 4210; and
   
   
3. AUTHORIZE the Director of the Bureau of Sanitation to negotiate a price agreement with the following vendors for the above referenced AWPDF equipment: Rockwell Automation for the LCP/PLCs and VFDs; Krohne for the  KMFMs; Rotork Controls, Inc for the valve actuators; Hydranautics ESPA 2 LD MAX for the RO Membranes; Xylem for the TOC analyzers; RealTech for the UVT Analyzers; HACH for the Water Quality Analyzers; Watson Marlow for the WMCMPs; and Fountain Supply Company for the Superjet units as part of the water features, which will be procured and installed by the general contractor awarded the construction project.

(W.O. SZL11238)

AMENDMENT NO. 2 TASK ORDER SOLICITATION (TOS) NOS. SN-91A BROWN AND CALDWELL, SN-91B CDM SMITH, INC., AND SN-91C HDR ENGINEERING, INC.

Recommending the Board:

1. AUTHORIZE the Director of the Bureau of Sanitation or designee to issue Amendment No. 2 to TOS SN-91A, SN-91B and SN-91C to extend the term of engagement from July 22, 2021 to July 22, 2024. The approved budget cost ceiling of $4,000,000 remains the same.

(W.O. SZW00104, C-124326, C-124342, C-124340)

BUDGET INCREASE AND CHANGE ORDER - SANI GROUP DBA BMC LANDSCAPE MANAGEMENT - MEDIAN ISLANDS ON HUNTINGTON DRIVE IN EL SERENO BETWEEN VAN HORNE AVENUE AND MAYCREST AVENUE

Recommending the Board: 

1. AUTHORIZE an increase in cost ceiling from $535,118.56 to $649,008.78 with no change to other terms and conditions of the existing contract.
   
   
2. APPROVE change order for Sani Group dba BMC Landscape Management (BMC) to repair the damaged turf, landscape, and irrigation of approximately 150,000 square feet of Huntington Drive median islands in El Sereno between Van Horne Avenue and Maycrest Avenue.
   
   
3. INSTRUCT the Executive Officer of the Board to issue a Notice to Proceed for this project in the amount of $113,890.22.4. Instruct the Executive Officer of the Board to immediately advise BMC that work on this project must start within five (5) working days from the date of issuance of the Notice to Proceed.

(W.O. 016269, C-137063)

SOLE SOURCE CONTRACT - CREATIVE PAVING SOLUTIONS, INC. - NEXT PHASE NEIGHBORHOOD COOLING PROJECTS

Recommending the Board:

1. FIND it in the city's best interest to not apply the Business Inclusion Program (BIP) for the reasons discussed in this report;
   
   
2. DECLARE Creative Paving Solutions, Inc. to be the most experienced, highest-volume licensed installer of the GAF Durashield cool pavement coating, and award them a sole source contract for up to $4,000,000 of cool pavement application pursuant to "Project Locations and Schedule (section IV of the contract specifications), with a city option to renew for an additional year of services (the Board's decision on exercising the option year will be informed by the availability of cool pavement funding in future year budgets);
   
   
3. AUTHORIZE the President or two embers of the Board of Public Works to execute the contract for this project after approval as-to-form by the City Attorney has been obtained; and
   
   
4. INSTRUCT the Executive Officer of the Board of Public Works to immediately advise Creative Paving Solutions, Inc. to submit their bonds and insurance documents within five (5) working days after the date of notification of award of this contract by the Board.

(W.O. 016289)

CONTRACT AMENDMENT AND BUDGET INCREASE - THE IMAGEN GROUP

Recommending the Board: 

1. APPROVE and AUTHORIZE the Bureau of Street Services, Investigation and Enforcement Division to amend prior approval and authorization of agreement with The Imagen Group to extend the previously entered into TOS #1 for the development and distribution of outreach and education of the Sidewalk and Park Vending Program, also known as TOS #1.A, by increasing the award amount from $25,000 to $52,164.20 and to increase the award amount per awardee from $20,000 to $33,000 for TOS #2 and TOS #3. 

CONTRACT AMENDMENT - GANG ALTERNATIVES PROGRAM

Recommend the Board:

1. AUTHORIZE the Office of Community Beautification to execute a contract amendment with the Gang Alternatives Program to allow the Bureau of Sanitation and Bureau of Street Services to piggyback on the contract for services provided; and
   
   
2. AUTHORIZE the President or two members of the Board of Public Works to execute the contract amendment after approval as-to-form has been obtained by the Office of the City Attorney.

(C-136595)

POLICY - EXECUTIVE DIRECTIVE NO. 25 - PUBLIC RIGHT-OF-WAY PROTOCOLS

Recommending the Board:

1. APPROVE the proposed Public Right-of-Way Protocols in accordance with Executive Directive No. 25 - L.A.'s Green New Deal: Leading by Example.

REQUEST FOR QUALIFICATIONS AND PERSONAL SERVICES CONTRACTS - PRE-QUALIFIED ON-CALL AND EMERGENCY DEMOLITION SERVICES CONTRACTORS - VARIOUS PUBLIC WORKS PROJECTS

Recommending the Board:

1. AUTHORIZE the City Engineer to issue and advertise the transmitted Request for Qualifications (RFQ) to Pre-Qualified On-Call demolition contractors for various Department of Public Works (DPW) projects;
   
   
2. AUTHORIZE the staff from the DPW to evaluate and pre-qualify the respondents based upon the requirements and procedures set forth in the RFQ;
   
   
3. AUTHORIZE the City Engineer to negotiate a construction contract with each of the highest rated and most responsive firms; and
   
   
4. DIRECT the City Engineer to report to the Board with recommendations on executing the negotiated contracts.

(W.O. EXX01014)

CONTRACT AWARD - ACCESS PACIFIC, INC. - ACTIVE TRANSPORTATION PROGRAM CYCLE 2: BOYLE HEIGHTS PEDESTRIAN LINKAGES PROJECT - FEDERAL PROJECT NO. ATPL-5006(848)

Recommending the Board:

1. DECLARE CT&T Concrete Paving Inc., lowest bidder, to be non-responsive for failing to meet the Disadvantaged Business Enterprise (DBE) Goal and failing to pass their DBE Good Faith Effort evaluation;
   
   
2. DECLARE Palp Inc. dba Excel Paving Co. (Excel), second low bidder, to be non-responsive for failing to meet the DBE Goal and failing to pass their DBE Good Faith Effort (DBE Program Requirements), pending the outcome of the requested administrative reconsideration requested by Excel as discussed in this report; and if the pending administrative reconsideration shows that Excel met the DBE Program Requirements, then declare Excel to be the lowest responsive, responsible bidder and award Excel a contract for this project in the amount of $3,259,930.50;
   
   
3. DECLARE Access Pacific, Inc. (Access), third low bidder, to be the lowest responsive, responsible bidder, and award Access a contract for this project for $3,611,252, pending the outcome of an administrative reconsideration pertaining to the second low bidder; and
   
   
4. AUTHORIZE the President or two members of the Board of Public Works to execute the contract after approval as-to-form has been obtained from the City Attorney.

(W.O. E700238F)

AFE - COALITION FOR HUMANE IMMIGRANT RIGHTS (CHIRLA)

Bureau of Street Services and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $33,000 to encumber funds for Fiscal Year 2020-2021 to pay for the promotional and educational material and literature as well as hosting and participation in various events throughout the city to raise awareness and understanding among contractors, businesses, and stakeholders of the city's Sidewalk and Park Vending Program. Authorize the President or two members of the Board of Public Works to execute the contract after approval as-to-form has been obtained from the City Attorney.

(AE 21000037M, Fund 100 - General Fund, Dept No. 86, Appropriation Unit 003040)

AFE - MCG & ASSOCIATES

Bureau of Street Services and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $33,000 to encumber funds for Fiscal Year 2020-2021. This will pay for the promotional and educational material and literature as well as hosting and participation in various events throughout the city to raise awareness and understanding among contractors, businesses, and stakeholders of the city's Sidewalk and Park Vending Program. Authorize the President or two members of the Board of Public Works to execute the contract after approval as-to-form has been obtained from the City Attorney.

(AE 21000036M, Fund 100 - General Fund, Dept No. 86, Appropriation Unit 003040)

AFE - ANGELICA URQUIJO DBA THE IMAGEN GROUP

Bureau of Street Services and Office of Accounting are requesting Board approval and execution of an Authority for Expenditure in the amount of $52,164.20 to encumber funds for fiscal year 2020-2021 to pay for the promotional and educational material and literature as well as hosting and participation in various events throughout the City to raise awareness and understanding among contractors, businesses, and stakeholders of the City's Sidewalk and Park Vending Program. Authorize the President or two members of the Board of Public Works to execute the contract after approval as-to-form has been obtained from the City Attorney.

(AE 21000035M, Fund 100 - General Fund, Dept No. 86, Appropriation Unit 003040)

(CONTINUED FROM ORIGINAL BOARD MEETING: FRIDAY, MAY 21, 2021)

Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids:

CD 6

Donald C. Tillman Water Reclamation Plant Influent and Effluent Flow Monitoring Infrastructure (CIP 6216) (RE-BID)

W.O. SZD11297

Estimate: $1,621,000

Bid Receipt Date: July 21, 2021

Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids:

CD 1, 3, 6, 7, 8, 9, 10, 12, 14, 15

Vision Zero Phase 2E Traffic Signal Improvements

W.O. E1908828

Estimate: $5,666,334

Bid Receipt Date: June 30, 2021

Status Update on Major Upcoming Street Improvement Projects

- Bureau of Street Services

Contracts Expiring Within 90 Days

- All Bureaus